Fareham Borough Council (FBC) collects, processes, and stores personal information in order to provide this service. This privacy notice tells you about what to expect when FBC collects personal information about you.
This notice should be read in conjunction with our global privacy notice and when appropriate, we will provide a ‘just in time’ notice to cover any additional processing activities not mentioned in this notice.
FBC will share the information you submit with your planning authority. As per our standard due diligence actions, applications may be subject to background and security checks on behalf of Fareham Borough Council.
We only share information when necessary and if required in law, and, whenever possible, anonymously. We will retain your data for a maximum period of seven years, after which it will be securely deleted or anonymised, in accordance with our data retention policy.
We get information about you only directly from you, we do not collect information from other sources.
The information we process about you will fall within the following categories:
Depending on the service, we rely on the following lawful basis for processing your personal data under the UK GDPR:
To exercise your rights under Article 15 UK GDPR, please contact foi@fareham.gov.uk who will process your request.
In accordance with our retention schedule, we keep our records in respect of this service for 6 years.
Data may be retained in an anonymised form for statistical and reporting purposes.
In performing this service, it may be necessary for us to share some of your personal data with external organisations or internal departments. We may share information with the following types of organisations:
In some circumstances, such as under a court order, we are legally obliged to share information, and we may also share information with the Police and other enforcement agencies for the purposes of the prevention, investigation, detection, or prosecution of criminal offences.
We may also share information internally, in order to verify or confirm your personal details, to ensure our records are accurate and up-to-date. Data held by this service will only be used by other internal departments or services when we are satisfied there is a lawful basis for doing so, and that is it fair.
Data processors are third parties who provide certain parts of our services for us. We have contracts in place with them and they cannot do anything with your personal information unless we have instructed them to do so. Please contact us for current information on the data processors we use for this service.
No data is transferred overseas as part of this service.
No automated decision making takes place as part of this service.